A resource-sharing community for Canadian HIV and hepatitis C service providers

OODP Governance Resources

Contributing Organization: 

These resources have been created by OODP Consultants to assist volunteer board members at AIDS Service Organizations (ASOs) with carrying out their board responsibilities.  

Resources in Resource Collection

OODP Board Risk Management and Financial Oversight Checklist Sample

This tool provides a checklist for use by the Board of Directors to assess if  appropriate risk management and financial oversight guidelines and practices are in place for the organization.  Risk Management and Financial Oversight are key Board responsibilities.  Practices and guidelines should be reviewed each year to ensure they are current and in place.

OODP Board Policy on Conflict of Interest Sample

All Boards should have a Conflict of Interest Policy.  It is essential to protect the integrity of the Board decision-making process.  This sample policy document defines the types of conflict that can arise.  It outlines a process to declare conflicts before they arise and also offers a process to resolve them after they have arisen if needed.  It can be customized to create your own Board Conflict of Interest Policy.

OODP Board or Committee Meeting Evaluation Sample Form

This easy-to-use 1 page form can help you to evaluate your Board and Committee meetings.  It can be quickly completed by meeting participants, and is designed to be used on a regular basis, at the end of each meeting.  Evaluation results can offer the key to effective meetings and greater engagement from your participants.

OODP Board Officer Job Description Sample

This handy resource provides a description of the role, responsibilities and requirements to be met for each of the following 4 Officer positions:  Chair, Vice-Chair, Treasurer and Secretary.  It can be adapted to your organization's Board Manual.

OODP Board Member Job Description Sample

This handy Governance resource defines the role of individual Board Members and provides a checklist of individual Board Member responsibilities.  It also lists the requirements that each Board Member should meet in order to fulfill their responsibilities.  It can be easily adapted to fit with your Board of Director's Manual.

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